Russia PEO

Russia PEO & Employer of Record Services

Global PEO Services (GPS) helps companies hire employees in Russia without establishing a legal entity. All human resources, benefits, payroll, and tax needs for the employees are managed by the Global PEO, while the new hires and headquarter teams focus on your business goals. When hiring employees in Russia, establishing a subsidiary or branch office is not always the best route, as it’s often a lengthy and expensive process. Hiring via a Professional Employer Organization (PEO), or Employer of Record (EOR), is a faster and often more effective option – especially when starting up in a new country. Global PEO Services hires the employees on your behalf, legally contracting them through our subsidiary in accordance with Russia labor laws. As a result, the burden of compliance is on us and the employees can begin work for your company in a matter of days. PEOs/EORs provide you with a streamlined option for hiring employees, testing markets, and responding to growing business needs in Russia. With Global PEO Services, you get control without taking on legal entity liabilities, contractor risks, or sacrificing on talent or speed to market.

Russia – Country Overview

Russia has the largest landmass of all countries in the world and boasts natural resources worth $75 trillion, according to World Bank estimates. Ever since the privatization of Russia’s energy and defense-related sectors in the 1990s, the country has taken giant strides when it comes to growth. The GDP of Russia is 4.0 trillion (PPP). Revenues from oil, natural gas, and energy drive the Russian economy. Foreign trade is important as the total value of imports and exports is equal to 46.7% of GDP.

Currency

Russian Ruble

Principal Language

Russian

Government

Federal Semi-presidential Republic

Capital City

Moscow

Major Cities

St. Petersburg, Novosibirsk

Employment Contracts in Russia

Individual labor contracts are mandatory under the Russian labor law. They are either for a specific period but not more than 5 years (known as the fixed-term contract), or last for an indeterminate period.

Working Hours in Russia

A standard workweek usually is not more than 40 hours. The Labor Code does not state a standard workday. It specifies shorter standard workweeks for some types of employees:

For employees below the age of 16: 24 hours a week
For employees in the age group 16 to 18 years: 35 hours a week
For employees with disabilities: 35 hours in a week, and
For employees working in unhealthy, hazardous or dangerous settings: 36 hours a week.

Employees in these categories have their work time reduced without any pay deduction. When an employee is working part-time for other reasons, however, pay is calculated pro rata based on the actual working time. The Labor Code does not mandate specific days of the week to be days off, but notes that Sunday is a common day off and that in the case of 5-day workweeks, the 2 days off are usually consecutive. Work time for employees in Russia cannot be more than 40 hours per week. In some circumstances, working time is more restrictive. Additionally, the total hours per workday cannot be more than 7 hours for workers less than 18 years old or 5 hours for workers less than 16 years old. The workday cannot be more than 8 hours in a day for workers employed in hazardous or unsafe environments.

Overtime

Overtime pay is stipulated by the law as 1.5 times the normal rate of pay for the first 2 hours more than standard working hours and 2 times the normal rate of pay for all working hours beyond that. Overtime cannot be more than 4 hours in a span of 2 days or 120 hours during a year for an employee. Collective bargaining agreements can also specify compensation payable for overtime work. Employees need to give written consent to perform overtime work. Employees helping handicapped children aged 18 or less are also entitled to these benefits.

Employee Leave in Russia

Holidays

Employees get the following paid federal holidays every year:

Jan. 1-2: New Year Holidays
Jan. 7: Christmas
Feb. 23: Day of the Defender of the Fatherland
March 8: International Women’s Day
May 1-2: Spring and Labor Day
May 9: Victory Day
June 12: Day of Russia
Nov. 4: National Unity Day

If a holiday occurs on a weekend or any other non-workday, then the paid day off is shifted to the workday that follows the holiday. While working on federal holidays is not allowed, workers may still need to work in some organizations that are continuously operational. Employees who work on holidays get double pay or an additional day off.

Annual Leave

Russian workers are entitled to paid leave for 28 calendar days annually. Workers in unsafe or harmful occupations may get additional leave. Employers can also provide additional leave to workers based on an employment contract or agreement. During the first 6 months of employment, leaves are subject to employers’ discretion and approval. Some types of paid leaves are guaranteed with no consideration of the time since employment commenced. These include adoptive leave, maternity leave, and leave for workers under the age of 18.

Child Care Leave

Employers need to allow employees 4 days of vacation per month on account of additional responsibility related to parenting disabled children aged less than 18.

Sick Child Leave

Employees get paid leave to look after a sick child, from 7 up to 60 days, varying on the basis of the child’s age and some other criteria. Payment for this leave comes from the Social Insurance Fund, and the amount varies based on the term of insurance and amount of contributions to the fund.

Maternity Leave

Expecting mothers can take up to 70 calendar days’ leave before childbirth and up to 70 calendar days post-childbirth. Employees receive payment for the leave by the Social Insurance Fund with compensation based on averaged monthly salary during the last 12 months, but the amount cannot be higher than 15,000 rubles. Maternity leave can be taken in part or fully by a child’s father, grandparents, any relative or guardian.

Family Leave

Employees are entitled to paid leave, up to 7 calendar days for one instance of sickness, and up to 30 calendar days during a year – to look after a sick family member. Social Insurance Fund pays for Family leave in the same proportion as sick leave.

Employee Benefits in Russia

Social insurance contributions are levied based on all employee wages paid by employers, as defined frequently by employment agreements. All social insurance plans specify thresholds on which the contributions are calculated. The Russian Federation has three types of obligatory pension insurance (OPI) plans, which provide a range of benefits for workers:

Social Insurance Benefit Employers contribute 22% of payroll. Reduced rates of insurance contributions apply to employers of specific categories. The maximum annual income to calculate contributions are 1,021,000 rubles plus 10% of payroll above this amount in the case of employers in general categories.
Old-Age Pension (Social Assistance) All employees get coverage under the Russia’s pension system. The qualifying age for an old-age pension is 65 years for men and 60 years for women. Benefits are adjusted based on changes in the inflation rate.
Survivor Pension The pension consists of a basic flat-rate benefit and an earnings-related benefit.

Companies employing 7 or more people in special economic zones for technology development may pay reduced premiums of around 14%.

Old-age Pension

All employees are under the coverage of the Russia’s pension system. The qualifying age for an old-age pension is 65 years for men and 60 years for women.

Work Injury Compensation

Temporary Disability Benefit: Injured employees are entitled to free medical care and necessary treatment for recovery from their disability, and additional payments until recovery or evaluation of the disability as permanent. The monthly allowance is equivalent to 100% of the concerned employee’s gross earnings. Workers who are unable to perform their work due to work-related injuries or diseases get a lump-sum payment as well as monthly payments and access to medical care. The lump-sum amount will depend on the severity of those employees’ incapacity. Permanent Disability Benefit: The pension amount varies depending on the severity or degree of disability. It applies if a worker has a minimum of 10% loss of work capacity.

Doing business in Russia

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Payroll & PEO in Russia

Russia Payroll Outsourcing & Management Services

Hire and pay employees in Russia without setting up a legal entity. With our Russia payroll and PEO services, you select the candidate, and we handle the rest.

After successfully hiring and onboarding your employees, we manage all aspects of the payroll process, ensuring your employees are always paid accurately and on time.

Our Russia payroll experts have an in-depth understanding of local payroll requirements and provide you with in-depth guidance and compliance support.

Our Russia PEO Payroll Solutions Cover:

Struggling to Manage Payroll for Independent Contractors?

Global PEO Services eliminates the complexity and liabilities associated with employing and paying independent contractors. We allow you to hire your contractors as employees through our Russia PEO. The individual continues to work for you, while we manage all aspects of payroll, HR, tax, and compliance.

The Solution to Low Headcount Payroll

Finding a payroll option for countries where you have low headcounts can be a challenge. Global PEO Services provides the solution. By using our Russia PEO to manage your payroll, you leverage our pre-existing payroll infrastructure, teams, and processes, even if you only need payroll for just one employee. Stay flexible, save time, all while getting the payroll services and support you need.

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